Attendance Tracking for In Person Events
For an Attendees participating In Person, they will not be able to complete and evaluation or obtain CE credits, until their attendance has been verified and they have been marked passed for a particular session. There are several options for tracking attendance, and marking attendees as passed, which offer different features and affect the attendee experience in difference ways.
💡 If you are unsure what method of attendance tracking best suits your event, consult with your Account Manager!
Attendee Self-Select
Select this option , if you'd like attendees to indicate which sessions they attended themselves on their Attendee Dashboards. If Attendee Self-Select is enabled, after a session has taken place, an attendee will be able to click the green I Attended this Session button next to the session they attended on the Attendee Dashboard. This will allow the attendee to be able to complete the session evaluation and accrue the CE credits associated with that session.
💡 If this option is selected the I Attended this Session button will not become available until after the session is over, which prevents attendees from indicating they attended the session and completing the evaluation before the session has taken place. Attendees will also be prevented from indicating that they attended two sessions that take place at the same time.
💡 It is recommended to keep a sign in sheet or other attendance tracking mechanism to use as an auditing tool if Attendee Self-Select is enabled.
Word Verification
When enabled, Word Verification allows Event Organizers to assign a secret word or verification code to each session. Presenters or moderators of the session can inform attendees of that verification code during the session. After the session is over, attendees will indicate they have attended that session on the Attendee Dashboard, and be prompted to enter the secret word or verification code to verify their attendance. After entering the correct verification code, attendees will be able to complete the evaluation for that session and obtain CE credits associated with it.
Scanning
If Scanning is selected, organizers are able to assign a volunteer to scan attendees in and out of each session. For more information on using the scanning feature see Scanning and Sign In/Out.
Manual Tracking
If Manual Tracking is selected, the Session Evaluations will only become available on the Attendee Dashboard if the event organizer has indicated an attendee has "passed" that session manually from the Attendees menu. For help manually updating session status see Manually Uploading Attendance and Updating Attendee Status.
💡 If you are using Manual Tracking, make sure to let attendees know there will be a delay in their ability to download their certificates on the Attendee Dashboard, as they will need to wait for you to update attendance records before being able to complete their Session Evaluations. Session evaluations must be completed before downloading a certificate.