Scanning

The scanning feature allows you to track In Person Registrants' attendance for a particular session by scanning Registrant's unique QR code at the beginning and end of a session. Scanning the QR code on the way in and out of a session creates a time stamp and record of how long the Registrant was in attendance. Those Registrants who were scanned in long enough to meet the attendance threshold requirements are marked passed and able to access the session evaluation on their Attendee Dashboard, and accumulate CE credits for that session.

Enable Scanning

To enable scanning for events with In Person attendees, navigate to Event Details menu and the Attendance Tracking tab. Select Attendee Self-Select, then enable Scanning. You can enable scanning for all or just the selected sessions.

Badges and QR Codes

with Scanning enabled, you can now create event Badges with Registrant's unique QR codes, which will be scanned to track attendance. Navigate to Event Details menu and the Registration tab, then select the Badge Settings sub-tab to customize your badges, and download badge files for printing.

Sign in/out Settings

For each session for which scanning has been enabled, you'll need to set an attendance threshold and assign a Volunteer to scan Registrants' QR codes as they enter and exist the session. Do this by clicking on the session's title to open the session's setting and navigating to the  Sign in/out tab of the session. Toggle Enable Time Threshold on and set the amount of time a Registrant must be present to be marked 'passed'. Click Save Threshold Settings.

Assign a Volunteer who will be responsible for scanning Registrants in and out of this session and click Save Volunteer. Here you can also elect to sent the Volunteer an email with access to the scanning tools in their Member Account. See Scanning Volunteer for detailed instructions on how Volunteers scan Registrant QR codes.