Event Planning Resource
A Call for Presentations (CFP) is often used by conference organizers as an invitation to presenters to submit proposed sessions for consideration to be included as part of a conference or event. CE-Go's Event Planning tools include a Call for Presentations feature, which allows you to create, customize, and share a form to collect submissions. You can additionally collect presenter's disclosure forms, or other required forms, such as a W9 form. Event organizers can even assign Event Planners to review and vote on submitted sessions, as well as customize presenter acceptance notifications. Accepted submissions can then easily be created as CE-Go sessions and assigned to your CE-Go conference, or used to create a new CE-Go event.
Access Event Planning tools under the Resources tab.
Call for Presentations
On the Call for Presentations tab, create a new CFP by clicking the button, and follow the prompts to give your CFP a title and description. After saving the CFP title and description, it will appear in on the Call for Presentations tab in a list and you can begin to customizing it by clicking the Edit button under available Actions. Proposals submitted to your CFP form can be viewed by clicking View Submissions.
On the Form Builder tab you can customize your CFP form by deleting elements or adding elements. To add an element to the form, drag the desired element from the element menu to the right the form. To customize or delete an element already on the form, hover your mouse over the element to display the icons for deleting, editing, and duplicating the element.
- Under the Email Notifications, you can customize automated email that notify presenters they have successfully submitted the CFP form and that they're session has been approved or rejected.
- Under the Disclosures tab, you can add any disclosure forms you have already created to your CFP or create a new disclosure. When submitting their proposals using the Call for Presentations, presenters will be required to also complete the associated disclosure form,
- Under the Content Uploads tab, you can opt to ask presenters to upload content as part of their Call for Presentation submission. Click New Content Category to add a type of content you wish presenters to submit. For example, presentations slides or additional supporting materials. When submitting their proposals using the Call for Presentations, presenters will be prompted to upload the indicated type of content.
- Under the Internal Review tab, you can enable and Internal Review, which will allow you to assign event planners from your organization to review proposals once they have been submitted. You can also customize automated emails that notify and remind event planners they have submissions to review.
The Share tab contains the direct link to your Call for Presentations. Copy and share this link with potential presenters to invite them to invite them to submit a proposal. You can also preview your Call for Presentations using the Preview button.
In addition to creating a Call for Presentations, you can create and customize additional forms on the Forms tab. To create a new disclosure form, click Add Disclosure. To create another type of form, click Add Additional Form. All forms will be displayed as a list under the Forms tab. To edit or delete a previously added form, click the Edit or Remove button under available Actions.
To add an element to the form, drag the desired element from the element menu to the right the form. To customize or delete an element already on the form, hover your mouse over the element to display the icons for deleting, editing, and duplicating the element. After naming and customizing your form, click Save.
Click the Back button to return to the Form tab, which lists all available forms.
Event Planners are members of your organization who you may wish to review submissions to your Call for Presentations. If an Internal Review has been enabled in a Call for Presentations, individuals added to the Event Planners tab can be assigned to review those submissions and vote or comment on them. To add an Event Planner to your CE-Go account, click Add Planner and follow the prompts to add the planner's first name, last name, and email address. By default the account owner is already added as an Event Planner. Any additionally added planner's will be also be displayed here.
To assign an Event Planner to a submission for review, select View Submissions from the Call for Presentations tab to view all submitted presentations.
Click the Actions drop down menu for the session to wish to assign to an Event Planner, then select Manager Reviewer(s).
In the pop up modal, select the Event Planner you wish to assign to review the session and click Add Reviewer. Add as many reviewers as you like, then click Save.
The Event Planners assigned to Review will now be displayed as Reviewers on presentation submission, and the submission will show as In Review. If a Review has voted to approve or reject a submission, the votes will also be displayed. And any reviewer comments can be viewed along with the submission information by clicking on the title of the submission.
Event Planners assigned to review a session will receive an automated email with a link to review the assigned session. Here, they can comment on the session for other reviewers and CE-Go organizational account member to see, and vote to approve or reject the session.
💡Reviewer email notifications can be customized under the Internal Review tab. From the Call for presentation tab click Edit from the Actions menu, then the Settings tab, then select the Internal Review sub tab.
Once the reviewers have finished, you can officially Approve or Reject the session from the drop down Actions menu. The In Review indicator will change to either Approved or Rejected to reflect your selection.
💡Presenter email notifications can be customized under the Email Notification sub tab. From the Call for presentation tab click Edit from the Actions menu, then the Settings tab, then select the Email Notification sub tab.
From the drop down Actions menu, click Create to assign sessions to a CE-Go event or create an event using the submitted session. The session will be created using title, description, learning objectives, and other information submitted by the presenter on your Call for Presentations.